Property management, built for Kenya
RentInPro replaces the exercise book, the scattered WhatsApp messages, and the "let me check and get back to you" with one system for properties, tenants, billing, and payments, whether you're a landlord managing your own units or an agent managing them for someone else.
If this sounds familiar
Rent lives in a notebook, or three. One for this building, one for that one, and a mental note for the rest.
Arrears exist in memory, not a record. Ask "who owes what" and the honest answer is "let me check."
M-Pesa messages get lost. "I paid you" becomes a dispute nobody can settle with certainty.
Receipts are handwritten, if they exist at all. No record a tenant, or you, can point back to.
Owners get a verbal summary, not a statement. "It was a decent month" isn't an accounting.
Every new unit adds more to track by hand. The system that worked for 5 units breaks at 20.
What's actually inside
Not a scaled-down demo. Real billing logic, real payment tracking, real reporting, built around how rent actually gets collected in Kenya.
Record each property's location, amenities, and utility rules once. Water, electricity, and garbage can be billed separately, folded into rent, or provided free, per property, your choice. Add units one at a time, or in a numbered batch when a whole block comes online at once.
Assigning a tenant to a unit does more than fill in a name: it generates their first invoice automatically, rent, deposit, and applicable utilities included, due immediately. Nothing gets billed from memory a week later.
Generate invoices for every active tenancy in one action. Unpaid balances carry forward on their own, and a late-payment penalty (if you've agreed one with the property owner) only applies once the grace period has genuinely passed.
Record a payment against any invoice by searching a tenant's name, unit, or phone number, instead of scrolling a long list. Partial payments are tracked to the shilling, with a clear balance remaining on every invoice.
Every payment generates a numbered PDF receipt, and it shows the full payment history for that invoice, not just the amount just paid, so a tenant can see exactly where their balance stands.
Managing on someone else's behalf? Record who owns each property, set your agreed fee (a percentage of rent collected or a flat monthly amount) and see it calculated automatically, every month, per property.
Log repairs and maintenance against a property as they happen. Mark an expense billable and it's folded straight into that owner's monthly charge: no separate invoice to remember to raise.
Occupancy, revenue trends, payment methods, and outstanding balances, at a glance. Every property has its own summary too: units, rent expected versus collected, tenant balances, expenses, and agent fee.
Manage what you own, directly. Track occupancy, collect rent, and keep a clean record for every unit, without a spreadsheet you're afraid to open.
Manage property for other people, properly. Track what's owed to each owner, what you've earned in commission, and back it with a real report instead of a phone call.
Getting started
Location, amenities, and utility rules: set once, applied to every invoice from then on.
Assign a tenant to a unit and their first invoice (rent, deposit, utilities) is created for you.
One action bills every active tenancy. Arrears and penalties are handled without you tracking them by hand.
Manual or M-Pesa, full or partial, receipts generate instantly, with the complete payment history attached.
Simple pricing
Manage one property or fifty: the price is set by how many tenants you're actively managing, not how the portfolio is structured.
| Tenants managed | Monthly fee |
|---|---|
| Up to 20 | KES 1,000 |
| 21 – 50 | KES 1,500 |
| 51 – 100 | KES 2,000 |
| 101 – 500 | KES 2,500 |
| 501 – 1,000 | KES 3,000 |
| Over 1,000 | KES 4,000 |
Pricing is based on your total tenant count, reviewed monthly. Every plan includes every feature: properties, billing, payments, receipts, owner reporting, and expense tracking. There is no separate "pro" tier.
Questions
RentInPro is property management software built for landlords and letting agents in Kenya. It handles property and unit records, tenant billing, rent collection by M-Pesa or manual methods, PDF receipts, and, for agents, owner reporting and commission tracking.
Yes. Every new account gets 3 months free, with no credit card required. After the trial, pricing is based on how many tenants you manage, starting at KES 1,000 per month.
Yes. RentInPro supports both landlords managing their own property and agents managing property on behalf of owners. You can record who owns each property, set an agreed commission, and generate owner-facing reports, per property or across a whole portfolio.
Each property has its own utility rules. You decide whether water, electricity, and garbage are billed separately, included in rent, or provided free, and invoices are generated accordingly, automatically, every month.
The unpaid balance is tracked and carried forward to the next invoice, so nothing is lost between months. If a late-payment penalty has been agreed for that property, it can be applied automatically once the grace period passes.
Payments can be recorded as M-Pesa, bank transfer, cash, or other methods, with the M-Pesa confirmation code kept on record against the specific invoice it was paid for.
Every payment generates a numbered PDF receipt, including the full payment history for that invoice (not just the amount just paid) so both sides can see exactly where the balance stands.
Each account's data is isolated and access-controlled. RentInPro is built with standard security practices: encrypted password storage, protection against common web vulnerabilities, and CSRF-protected forms throughout.
Set up your first property in minutes. Three months free, no card required, no obligation to continue.